MILPER MESSAGE 12-242

CONDUCTING SEMI-CENTRALIZED PROMOTIONS BOARDS AND PROCESSING RESULTS OF THE BOARD

…Issued: [31 Jul 12]…

A. ARMY REGULATION 600-8-19, ENLISTED PROMOTIONS AND REDUCTIONS, 30 APR 10, RAR DATED 27 DEC 11.
B. HQDA MEMORANDUM (DAPE-MPE-PD), REVISED PROMOTION POINT COMPUTATIONS – SEMI-CENTRALIZED PROMOTIONS, 17 MAY 10.
1. THIS MESSAGE WILL REMAIN IN EFFECT UNTIL SUPERSEDED, RESCINDED OR INCORPORATED INTO A FUTURE ITERATION OF AR 600-8-19.

2. THIS MESSAGE APPLIES TO AR 600-8-19, CHAPTER THREE, PARAGRAPH 3-13 AND 3-15, CONDUCTING SEMI-CENTRALIZED PROMOTION BOARDS AND PROCESSING RESULTS OF THE PROMOTION BOARD FOR ACTIVE ARMY AND UNITED STATES ARMY RESERVE (USAR) SOLDIERS. UNLESS OTHERWISE SPECIFIED, THE BELOW INFORMATION APPLIES TO SOLDIERS OF BOTH COMPONENTS.

3. CONDUCTING PROMOTION BOARDS

A. THE PROMOTION BOARD’S MISSION IS TO VALIDATE THE POTENTIAL OF SOLDIERS RECOMMENDED FOR PROMOTION BY THE UNIT COMMANDER (CDR). THE BOARD WILL MAKE A RECOMMENDATION OF YES (RECOMMEND) OR NO (DO NOT RECOMMEND) TO THE PROMOTION AUTHORITY FOR EACH SOLDIER CONSIDERED. A BOARD MAY BE TASKED, AS A SEPARATE ACTION, TO CONSIDER SOLDIERS FOR REMOVAL FROM A RECOMMENDED LIST.

B. ACTIVE COMPONENT (AC) – A PROMOTION BOARD WILL BE CONVENED BY THE PROMOTION AUTHORITY. WHEREVER PRACTICAL, BOARDS ARE CONDUCTED AT BATTALION (BN) OR SIMILAR LEVEL. BOARDS CONVENED AT THIS LEVEL WILL CONSIDER ALL SOLDIERS ASSIGNED OR ATTACHED TO THAT BN OR SIMILAR COMMAND. WHERE FEASIBLE, SOLDIERS IN A COMPANY OR DETACHMENT SIZED UNIT GEOGRAPHICALLY ISOLATED FROM THEIR ORGANIC BN OR SIMILAR LEVEL COMMAND MAY BE CONSIDERED BY A LOCALLY CONVENED BOARD WITH THE APPROVAL OF THE ORGANIC BN OR SIMILAR COMMAND.

C. BOARDS WILL CONVENE ON A MONTHLY BASIS EXCEPT IN THOSE INSTANCES WHERE NO SOLDIERS, ARE RECOMMENDED FOR PROMOTION. THE BN HR SPECIALIST WILL SCHEDULE A PROMOTION BOARD AS EARLY AS THE 20TH OF THE MONTH PROCEEDING THE BOARD MONTH SUCH THAT ALL SOLDIERS RECOMMENDED FOR BOARD APPEARANCE WILL BE COMPLETED NO LATER THAN THE 4TH DAY OF THE BOARD MONTH FOR AC OR WITHIN THE BOARD MONTH FOR USAR AGR.

D. AC. AS AN EXCEPTION PROVISION, WHEN THE OPERATIONAL ENVIRONMENT DICTATES, THE PROMOTION AUTHORITY MAY SEEK AUTHORIZATION FROM HQDA (DCS, G-1, ATTN:

DAPE-MPE-PD, 300 ARMY PENTAGON, WASH DC 20031-0300) TO RELY SOLELY ON THE RECOMMENDATION OF THE BN CSM – WHO CAN MAKE VALIDATING RECOMMENDATIONS BASED ON ONE-ON-ONE INTERACTION WITH THE RECOMMENDED SOLDIER. AC REQUESTS WILL BE EMAILED TO: USARMY.KNOX.HRC.MBX.TAGD-JR-ENLISTED-PROMOTIONS@MAIL.MIL.

THE INTENT OF THIS EXCEPTION AUTHORITY IS TO MITIGATE EXCESSIVE RISK ON THE BATTLEFIELD AND TO ENSURE SOLDIERS ARE NOT PLACED IN HARM’S WAY SOLELY TO SATISFY AN ADMINISTRATIVE REQUIREMENT.

E. AC. SOLDIERS RECOMMENDED FOR PROMOTION BY THE UNIT CDR WILL APPEAR IN PERSON BEFORE THE BOARD. THE BOARD, UTILIZING A QUESTION/ANSWER FORMAT, WILL TEST THE PREPAREDNESS OF THE RECOMMENDED SOLDIER TO DETERMINE THEIR POTENTIAL TO SERVE AT THE RECOMMENDED RANK. HANDS-ON TASKS ARE NOT AUTHORIZED. QUESTIONS SHOULD FOCUS ON LEADERSHIP, AWARENESS OF MILITARY PROGRAMS, AND KNOWLEDGE OF BASIC SOLDIERING AND WORLD AFFAIRS. THE BOARD SHOULD CONSIDER THE SOLDIER’S OVERALL PERSONAL APPEARANCE, BEARING, SELF- CONFIDENCE, ORAL EXPRESSION, CONVERSATIONAL SKILLS, AND ATTITUDE WHEN DETERMINING EACH SOLDIER’S POTENTIAL TO SERVE AT THE NEXT LEVEL OF NCO RESPONSIBILITY.

F. AC BOARD COMPOSITION. THE PROMOTION AUTHORITY WILL APPOINT, IN WRITING, A MINIMUM OF THREE VOTING MEMBERS TO SERVE ON A PROMOTION BOARD. THE BOARD PRESIDENT MAY BE DESIGNATED AS A VOTING MEMBER IN ORDER TO ELIMINATE TIES.

(1) THE BOARD PRESIDENT MUST BE A CSM OR SGM UNLESS THE BOARD MEMBERSHIP CONSISTS OF BOTH OFFICER AND NCOS, IN WHICH CASE THE PRESIDENT IS THE SENIOR MEMBER.

(2) ALL VOTING MEMBERS WILL BE SENIOR IN GRADE TO THE SOLDIERS RECOMMENDED FOR PROMOTION.

(3) VOTING MEMBERS WILL INCLUDE A MINORITY MEMBER IF REASONABLY AVAILABLE.

(4) AT LEAST ONE VOTING MEMBER WILL BE OF THE SAME GENDER AS THE SOLDIERS RECOMMENDED FOR PROMOTION. WHEN THIS IS NOT POSSIBLE, THE PROMOTION AUTHORITY WILL PROVIDE THE REASON IN THE APPOINTMENT MEMORANDUM.

(5) A BOARD MAY BE SPLIT INTO TWO OR MORE PANELS. EACH PANEL MUST CONSIST OF AN ODD NUMBER OF UNBIASED (AT LEAST THREE) VOTING MEMBERS AND A RECORDER WITHOUT VOTE, TO EXPEDITE THE PROCESS IF THE NUMBER OF RECOMMENDED SOLDIERS SO WARRANTS. WHEN THE BOARD CONSISTS OF MORE THAN ONE PANEL, THE BOARD PRESIDENT WILL NOT BE A VOTING MEMBER OF EITHER PANEL. WHEN AN APPEARANCE IS REQUIRED, A SOLDIER WILL APPEAR BEFORE ONLY ONE PANEL. BOARDS WILL BE CONVENED AND ADJOURNED IN THE SAME GEOGRAPHICAL LOCATION.

(6) ONCE A BOARD CONVENES, THE SAME BOARD MEMBERS WILL BE PRESENT DURING THE ENTIRE BOARD PROCEEDINGS.

G. AC PROCEEDINGS. THE PRESIDENT WILL CALL THE BOARD TO ORDER AND BRIEF IT ON THE FOLLOWING RULES:
(1) EACH VOTING MEMBER HAS ONE VOTE (YES OR NO).

(2) EACH VOTING MEMBER WILL INFORM THE PRESIDENT OF HIS OR HER VOTE.

(3) USE OF THE MILITARY PERSONNEL FILE BY THE BOARD IS OPTIONAL FOR AC.

(4) THE MAJORITY RULING (YES OR NO) WILL DICTATE THE BOARD’S RECOMMENDATION TO THE PROMOTION AUTHORITY.

(5) THE BOARD PRESIDENT WILL INFORM (IN WRITING) THE PROMOTION AUTHORITY OF THE BOARD’S RECOMMENDATIONS AS SOON AS POSSIBLE FOLLOWING THE BOARD. THE BOARD PRESIDENT WILL REVIEW THE MEMORANDUM OF BOARD PROCEEDINGS FOR ACCURACY, SIGN THE REPORT, AND FORWARD IT TO THE PROMOTION AUTHORITY FOR DECISION. SEE THE BELOW LINKS FOR PROMOTION BOARD PROCEEDING EXAMPLES. FOR AC:  HTTPS://WWW.HRC.ARMY.MIL/SITE/ASSETS/PDF/PROMOTION_BOARD_PROCEEDINGS_EXAMPLE.PDF.

4. PROCESSING AC RESULTS OF THE PROMOTION BOARD A. THE PROMOTION AUTHORITY WILL MAKE THE FINAL DECISION TO INTEGRATE A SOLDIER ONTO THE PROMOTION RECOMMENDED LIST NO LATER THAN THE 4TH DAY OF THE CALENDAR MONTH BY MEMORANDUM, SEE THE FOLLOWING LINK FOR AN EXAMPLE, AC

ONLY: HTTPS://WWW.HRC.ARMY/SITE/ASSETS/PDF/PROMOTION_BOARD_PROCEEDINGS_EXA
MPLE.PDF. SOLDIERS APPROVED FOR INTEGRATION WILL BE PROMOTABLE, THE S-1 AND/OR MILITARY PERSONNEL DIVISION (MPD) MUST ACTIVATE THE SOLDIER’S PROMOTION SCORE BY INTEGRATING THE SOLDIER ONTO THE PROMOTION RECOMMENDATION LIST IN THE PROMOTION POINT WORKSHEET (PPW) AUTOMATED SYSTEM NO LATER THAN THE 8TH DAY OF THE BOARD MONTH. THE PROMOTION AUTHORITY RESERVES THE RIGHT TO INTEGRATE (OR DENY INTEGRATION) TO ANY SOLDIER RECOMMENDED, REGARDLESS OF THE RECOMMENDATION OF THE PROMOTION BOARD.

B. THE PROMOTION AUTHORITY WILL ENSURE THE CHAIN OF COMMAND IS ADVISED OF THE FINAL DECISION AND DISPOSITION OF PROMOTION RECOMMENDATIONS. FIRST LINE LEADERS WILL COUNSEL ALL SOLDIERS NOT RECOMMENDED FOR INTEGRATION, POINTING OUT DEFICIENT AREAS FOR NEEDED IMPROVEMENT TO QUALIFY FOR FUTURE PROMOTION CONSIDERATION.

5. POINT OF CONTACT FOR JUNIOR ENLISTED PROMOTIONS:
COMMERCIAL (502) 613-9013, DSN 983-9013 OR EMAIL:
USARMY.KNOX.HRC.MBX.TAGD-JR-ENLISTED-PROMOTIONS@MAIL.MIL

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